Privacy Policy

Last updated: June 24, 2024

This Privacy Policy describes Our policies & procedures on the collection, use & disclosure of Your information when You submit a video into our event & tells You about Your privacy rights & how the law protects You.

We use Your Personal data to provide, improve & operate the SFAA. By submitting a video to the SFAA, You agree to the collection & use of information in accordance with this Privacy Policy.

Interpretation & Definitions


The words of which the initial letter is capitalized have meanings defined under the following conditions. The following definitions shall have the same meaning regardless of whether they appear in singular or in plural.


For the purposes of this Privacy Policy:

  • Company (referred to as either "the Company", "We", "Us" or "Our" in this Agreement) refers to the Short Films Audio Awards, a Canadian based nonprofit organization.

  • Cookies are small files that are placed on Your computer, mobile device or any other device by a website, containing the details of Your browsing history on that website among its many uses.

  • Country refers to: Canada

  • Device means any device that can access this Website such as a computer, a cellphone or a digital tablet.

  • Personal Data is any information that relates to an identified or identifiable individual.

  • SFAA Provider means any natural or legal person who processes the data on behalf of the Company. It refers to third-party companies or individuals employed by the Company to facilitate services, to provide services on behalf of the Company, to perform services related to the Company or to assist the Company in analyzing how this Website is used.

  • Usage Data refers to data collected automatically, either generated by the use of this Website or from the Website infrastructure itself (for example, the duration of a page visit).

  • Website refers to this website you are using.

  • You means the individual accessing or using the Website, or the company, or other legal entity on behalf of which such individual is accessing or using the Website, as applicable.

Collecting & Using Your Personal Data

Types of Data Collected

Personal Data

While using the Website, We may ask You to provide Us with certain personally identifiable information that can be used to contact or identify You. Personally identifiable information may include, but is not limited to:

  • First name & last name

  • Address, State, Province, ZIP/Postal code, City

  • Email address

Usage Data

The Website does not include or implement any technology or programming such as Cookies whether owned or controlled by Us or by any third party for the purposes of the Company analyzing User data.

Use of Your Personal Data

The Company may use Personal Data for the following purposes:

  • To provide & maintain the Company.

  • To contact You: To contact You by email, telephone calls, SMS, or other equivalent forms of electronic communication, such as a mobile application's push notifications regarding updates or informative communications related to the functionalities, products or services, including the security updates, when necessary or reasonable for their implementation.

  • To provide You with news, special offers & general information about other goods, services & events which we may offer unless You have opted not to receive such information.

  • To manage Your requests: To attend & manage Your requests to Us.

We may share Your personal information in the following situations:

  • For business transfers: We may share or transfer Your personal information in connection with, or during negotiations of, any merger, sale of Company assets, financing, or acquisition of all or a portion of Our business to another company.
  • With Affiliates: We may share Your information with Our affiliates, in which case we will require those affiliates to honor this Privacy Policy. Affiliates may include Our parent company & any other subsidiaries, joint venture partners or other companies that We control or that are under common control with Us.
  • With other users: when You share personal information or otherwise interact in the public areas with other users, such information may be viewed by all users & may be publicly distributed outside.
  • With Your consent: We may disclose Your personal information for any other purpose with Your consent.

Retention of Your Personal Data

The Company will retain Your Personal Data only for as long as is necessary for the purposes set out in this Privacy Policy. We will retain & use Your Personal Data to the extent necessary to comply with our legal obligations (for example, if we are required to retain your data to comply with applicable laws), resolve disputes & enforce our legal agreements & policies.

The Company will also retain Usage Data for internal analysis purposes. Usage Data is generally retained for a shorter period of time, except when this data is used to strengthen the security or to improve the functionality of the Company, or We are legally obligated to retain this data for longer time periods.

Transfer of Your Personal Data

Your information, including Personal Data, is processed at the Company's operating offices & in any other places where the parties involved in the processing are located. It means that this information may be transferred to - & maintained on - computers located outside of Your state, province, country or other governmental jurisdiction where the data protection laws may differ than those from Your jurisdiction.

Your consent to this Privacy Policy followed by Your submission of such information represents Your agreement to that transfer.

The Company will take all steps reasonably necessary to ensure that Your data is treated securely & in accordance with this Privacy Policy & no transfer of Your Personal Data will take place to an organization or a country unless there are adequate controls in place including the security of Your data & other personal information.

Delete Your Personal Data

You have the right to request that We delete the Personal Data that We have collected about You.

You may request updates or amendments to Your Personal Data at any time by emailing a complete & detailed explanation to .

Please note, however, that We may need to retain certain information when we have a legal obligation or lawful basis to do so.

Disclosure of Your Personal Data

Business Transactions

If the Company is involved in a merger, acquisition or asset sale, Your Personal Data may be transferred. We will provide notice before Your Personal Data is transferred & becomes subject to a different Privacy Policy.

Law enforcement

Under certain circumstances, the Company may be required to disclose Your Personal Data if required to do so by law or in response to valid requests by public authorities (e.g. a court or a government agency).

Other legal requirements

The Company may disclose Your Personal Data in the good faith belief that such action is necessary to:

  • Comply with a legal obligation
  • Protect & defend the rights or property of the Company
  • Prevent or investigate possible wrongdoing in connection with the Company
  • Protect the personal safety of Users of the Company or the public
  • Protect against legal liability

Security of Your Personal Data

The security of Your Personal Data is important to Us, but remember that no method of transmission over the Internet, or method of electronic storage is 100% secure. While We strive to use commercially acceptable means to protect Your Personal Data, We cannot guarantee its absolute security.

Privacy of Users Under the Age of 18

The Company may collect data on & address persons under the age of 18. If We become aware that We have collected Personal Data from anyone under the age of 18 without verification of parental consent, We take steps to remove that information from Our servers & offline databases.

If We need to rely on consent as a legal basis for processing Your information & Your country requires consent from a parent, We may require Your parent's consent before We collect & use that information.

Links to Other Websites

The Website may contain links to other websites that are not operated by Us. If You click on a third party link on this site, You will be directed to that third party's site. We strongly advise You to review the Privacy Policy of every site You visit.

We have no control over & assume no responsibility for the content, privacy policies or practices of any third party sites or services.

Changes to this Privacy Policy

We may update Our Privacy Policy from time to time. We will notify You of any changes by posting the new Privacy Policy on this page.

We will let You know via email and/or a prominent notice on Our site, prior to the change becoming effective & update the "Last updated" date at the top of this Privacy Policy.

You are advised to review this Privacy Policy periodically for any changes. Changes to this Privacy Policy are effective when they are posted on this page.

Contact Us

If you have any questions about this Privacy Policy, please send an email to .